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NPE PTO Minutes

NPE PTO Minutes

September 15, 2009

Attendance: 12 members and Mr. Kern

 President: Missy Ackerman introduced board members and committee chairs

 Vice-President: Tracy Black reported that the Caroline Day Award Committee will meet with the school staff in April or May to give background of award

 Treasurer:  Expenses this year have been for books for the Media Center, a few teacher reimbursements and $350 to start PTO website

 Committees:

Apparel: Sale dates: September 25 – October 9.  Samples were available for viewing and will be available for viewing in the conference room during the sale.  Order forms and pictures will also be displayed on website.

 Auction: Kori Murphy and committee have been busy working on donations for the auction.  She will seek teacher input on classroom basket themes at the September staff meeting.  Classroom basket collection will be November 2.

 Buttons/Ellison Press: Janice Brittsan has already made a large batch of States and Capitals Buttons

 Box Tops: Angie Henry verified the first pick up date will be September 29. Parties and prizes will follow for the winning classrooms each month. September winners will receive a popcorn party.

 Brax Cups Fundraiser: Jennifer Bain had samples for viewing with MLB, NFL and college team logos. A set of four cups costs $12 and NPE will receive $4 per set sold.  It was decided to hold the sale in late October for delivery of items before Christmas break.

 Carnival: Missy verified the theme “Road Trip” for the carnival to be held on Saturday, March 13, 2010 from 2-6pm.  The logo has been made.  The bounce house has already been secured.

 Entertainment Book & Cookie Dough: Sale ends September 17 and pickup will be on October 29 in the gym to coincide with Market Day pickup.  Mega party will be provided by Tina, the Entertainment Book rep, and will be held after school on October 6 for students selling 2 Entertainment Books and 3 Cookie Dough items.  Volunteers are needed to help during pickup October 29 beginning at 3:30pm.

 Market Day: NPE made $306.33 with 46 orders from first sale, slightly less than last year.  The “Not too late” flyers helped earn some sales. Volunteers are still needed.  Boo Bags will be sold for $1.50 each at the October 29 sale.

 Movie & Game Night: Next movie night will be November 6 from 6:30 – 8:30pm.

 Room Parents:  Coordinators are in the process of contacting room parents.

 Student Directory:  Jennifer Popp stated the directory is close to completion.  Printing has been contributed allowing all families to receive a printed copy.  It will also be available on the website.

 Scrip, Roller Cave & Snapperz: Erika Twyford reported the profit from first Scrip sale of $52.90.  Next sale date September 11-26.

First skating party of the year was the largest in four years.

Snapperz, an indoor family fun place, will hold NPE night on Friday, October 16 from 5-10pm.  Admission is $10 and NPE will receive $5 per attendee.

Contest: Class with the most participants will receive free admission.

 Teacher Appreciation:  Sharon Canfield, Ann Didelot & Janet Mann reported that the teacher breakfast went well which was a change from lunch.  Teacher appreciation by grade level through the school year instead of in May.

 Web Site: Jennifer Popp explained how the PTO Manager Volunteer Builder works.  All students are registered except for 58.  It is linked to school’s web page.  Reminder emails can be sent to specific groups.

 Yearbook:  Lisa Hubbard will meet with John Higgins of Inter-State studio on September 24 to sign contract.  Committee will then meet to decide specifics of book.  Pictures may be sent to yearbook@npepto.com

 Mr. Kern’s comments:

Brier Creek Intermediate School

  • PTO needs to set aside money to help start Brier Creek PTO
  • Teacher teams will begin planning for Brier Creek
  • This years’ 3rd & 4th grade will be 1st students at Brier Creek

 Graduation:  Farewell party instead of graduation after BCIS opens

Let Brier Creek have graduation for 5th graders

 New Security System

  • Implemented Monday, September 21
  • All doors will remain locked during school hours
  • Doors will be unlocked on visions days from 7:30-9am
  • Building will be locked at 4:30pm
  • YMCA families will get keycards for entry into building

 Next NPE PTO meeting is scheduled for November 3, 2009 at 6:30

NPE PTO Meeting Reminder – Please join us for our kick-off meeting!

NPE PTO Meeting Agenda
Tuesday, September 15, 2009
6:30 pm in school cafeteria

President:    Introductions of new board and committee chairs.  

Vice President:  Tracy Black:  The Caroline Day Award Committee has decided to meet with the school staff in April or May.

Treasurer:  Teri Miller Budget summary and expenses.

Secretary:  Sharon True – welcome

Apparel: Sale dates:  Starts September 25 – October 9.  Apparel planning meeting will be held September 14 at NPE cafeteria. At the meeting we will reveal the new fall line. 

 Auction:  Kori Murphy Update – our auction team has been working hard all summer. 

 Buttons/ Ellison Press:  Janice Brittsan is already hard at work producing States buttons.

 Box Tops:  Kayann Klepper & Angie Henry are coordinating our first pick up date September 29.  Parties and prizes will follow each pick up date.

 Brax Cup Sales:  Jennifer Bain, Rachael Wahl & Kristin Ely.  Show example of the cups.  Explain profit margin.  We need your input when should this sale take place?

 Carnival:  Jennifer Bain & Missy Ackerman:  Theme: Road Trip.  Date Saturday March 13, 2010 from 2:00 – 6:00

 Entertainment Books & Cookie Dough: Lori Hagarty & Terri Miller September 3 to September 17.  Discuss Mega Party scheduled for October 6.  Get volunteers.

 Fifth Grade Graduation:  Beth Eagleson & Debbie Emminger

 Market Day:  Lori Hagarty & Sysily Miller Next pick up date is October 1.  $306.33 with 46 orders

 Movie & Game Night: Kristin Ely & Connie Smith Next movie night November 6 doors open at 6:30

 Room Parent:  Robin Biggs, Kate Dodd & Lori Burks are coordinating room parent volunteers for each class.  When is the room parent meeting?  Does there need to be a meeting? 

 Student Directory: Jennifer Popp, Tracy Black & Lisa Hubbard   Projected date of distribution and good news about printing.

 Scrip, Roller Cave & Snapperz – Erika Twyford The next Scrip Sale is September 11-26.  What was the profit from the first sale?  Roller Cave next party is Tuesday, October 20, 2009.  How many students attended the kick off skating party and what was the profit.  NPE night will be held at Snapperz on Friday, October 16 from 5:00 to 10:00pm.  Could you explain how this is going to work.

 Teacher Appreciation:  Sharon Canfield, Ann Didelot, Janet Mann Update us on the Teacher breakfast and plans for the year.

 Web Site:  Jennifer Popp Explanation on how to use the PTO Manager Volunteer Builder.  Are there any thoughts, discussion and improvements for our web page?

 Yearbook:  Lisa Hubbard – Update for Yearbook:  Digitial program is being updated with changes we recommended last year.  Updates will not be completed until late September.  Lisa will meet with John Higgins September 24 to sign contract and talk about changes/updates made to program.  Tracy Black, Sharon True and Erika Twyford are on the Yearbook Committee.  We will meet right after contract is signed to begin selection of theme and work on assigning volunteers to photography and sales/advertisement for yearbook.  The photos will come into the yearbook@npepto.com  email account and Lisa will download them into the appropriate folders for each class.

 Our next meeting is scheduled for November 3, 2009 at 6:30.

Order Pickup – ShopwithScrip and Market Day

REMINDER – Order pick up for both ShopwithScrip and Market Day is Thursday evening, September 3 from 5pm-6pm in the New Palestine Elementary School cafeteria.

If you have questions or need more information about ShopwithScrip, contact your Chairpersons:
Erika Twyford – etwyford@npepto.com
Teri Miller – tmiller@npepto.com

If you have questions or need more information about Market Day, contact your Chairpersons:
Lori Hagarty – lhagarty@npepto.com
Sysily Miller – smiller@npepto.com

Order Deadline ShopwithScrip and Market Day

Just a quick reminder, the deadline for your ShopwithScrip and Market Day orders is August 29!   Order pick up for both ShopwithScrip and Market Day is Thursday evening, September 3 from 5pm-6pm in the New Palestine Elementary School cafeteria.

Order your Shopwith Scrip gift certificates online at http://shopwithscrip.com with enrollment code = CDB4945A1462L or download the order form ShopwithScrip Family Order Form August 2009.  With either order option, send in your order form (or online receipt) to school along with a check payable to NPE PTO for the total amount (the online system does not collect payments). 
If you have questions or need more information, contact your ShopwithScrip Chairpersons:
Erika Twyford – etwyford@npepto.com
Teri Miller – tmiller@npepto.com

Place your Market Day order at http://marketday.com  New Palestine Elementary Code: 6090.  Or, complete the printed order form sent home from school and send in with a check payable to NPE PTO.
If you place your order online, you can pay with a credit card online or print the receipt and send to school with a check payable to NPE PTO.  
If you have questions or need
more information, contact your Market Day Chairpersons:
Lori Hagarty – lhagarty@npepto.com
Sysily Miller – smiller@npepto.com

Skating Party Success!

Just wanted to thank everyone for coming out last night and making our first skating party of the year such a success!!!!   The last attendance count was 128!  Everyone had a blast!  Thanks so much to Erika Twyford for coordinating this fabulous event for our school!!!   Mark your calendars for the next skating party on Tuesday, October 20, 2009.  I watched the skating lessons that began at 6:00pm.  The instructor did a wonderful job with the kids.  I highly recommend the lessons if they offer them again!

Skating Party Tonight!

Quick reminder about the New Palestine Elementary Skating Party tonight (Wednesday, August 26) from 6:30pm to 8:30pm at the Roller Cave.  Arrive early at 6:00pm and learn to skate for FREE!  Be sure to bring your bright green flyer for the skating lesson (either sent home from school or click on the attachment and print ).   The Free Lesson Coupon is included on the flyer. 
Skating Party Flyer Aug 2009

Roller Cave
8734 East 21st Street
Phone:  898-1816
www.rollercave.com
The Roller Cave is located between Taco Bell and the State Police Post off of 21st Street just West of  Post Road.

Admission is $4.00.  Regular skate rental is free and Premium skate rental is $2.00.
Bring the whole family for a night filled with fun!!

Student Directory – Deadline August 28

IMPORTANT NOTICE!  If you would like your information included in the Student Directory, please click on the link below and sign in under “New PTO Manager User?” on the bottom right of the page by August 28.   The registration process has 3 sections:  Step 1 – parent/volunteer contact information, Step 2 – volunteer interests and Step 3 – student details (have to click on “NEW STUDENT” to add each child’s information.
http://www.npepto.ptomanager.com/index.html

PTO at work – Free Website Hosting

Great news!  Because of the efforts of the PTO and achieving the official Federal 501c3 nonprofit status this summer, we were able to secure free web hosting for our NPE PTO website for life!  Our web development partner, Layman Media, worked hard to get our site switched over to our new Dreamhost account this week!   Thanks to the many partners and volunteers that helped us achieve these milestones and to companies like Dreamhost for offering free services to nonprofits!

ShopwithScrip

Order your Shopwith Scrip gift certificates online at http://shopwithscrip.com with enrollment code = CDB4945A1462L or download the order form ShopwithScrip Family Order Form August 2009.  With either order option, send in your order form (or online receipt) to school along with a check payable to NPE PTO for the total amount (the online system does not collect payments). 
Order Deadline is August 29.  Orders may be picked up with Market Day at school from 5 pm-6 pm on September 3.